# What happens to Applane apps when a builder leaves?

> The apps keep running. Transfer the leaver's Drive files, remove them from the builders group, and reclaim the seat in the Applane console.

Source: https://docs.applane.dev/workspace-admins/offboarding/

**Who:** Google Workspace admin, with the Applane admin for the seat  
**Time:** 10 minutes per person

Every app a builder made is an Apps Script project in their Drive. Deployed internal apps run as whoever opens them, so they keep working the day the builder leaves. Published external and public apps were deployed from the bot account and keep running too.

What you need to do is what you do for any leaver's Drive, plus one click in the Applane console.

## 1. Transfer Drive ownership

Before you delete or suspend the account, transfer its Drive files, including the Apps Script projects, to a person or to `applane-bot@<YOUR_DOMAIN>`.

- Whole account: **Directory > Users > the user > More options > Transfer data** (or the transfer prompt during deletion). Choose Drive and Docs.
- One app only: open its project from the extension or from `script.google.com`, use Google's share dialog, and make another editor the owner.

`applane-admins@` is already an editor on every published app, so IT can open, repoint or transfer any of them without the leaver.

## 2. Remove them from the builders group

Remove the account from `applane-builders@<YOUR_DOMAIN>`. This drops their `roles/aiplatform.user` grant on the GCP project, so no more Vertex spend can be attributed to them.

## 3. Reclaim the seat

Ask the Applane admin to open **People** in the console and choose **Reclaim seat** on the leaver's row. That frees the seat for someone else immediately. If you skip this, the seat is reclaimed automatically after 60 days without a sign-in, and monthly billing counts active seats only. See [People and seats](https://docs.applane.dev/console/people-and-seats/).

Suspending or deleting the Google account also ends the person's sessions: the extension cannot renew a licence without a Google sign-in, and the seat goes idle from that day.

## 4. Revoke the OAuth grant (optional)

Suspending the account already invalidates its tokens. If you keep the account active for a hand-over period but want Applane closed for them, revoke the grant under **Security > API controls > Manage third-party app access**, or block the seat in the console.